Multi-Job-Site Time Card Calculator

Why a time card calculator for multiple job sites?

Most free time card calculators assume all your hours happen in one place. That works for an office — it doesn't work for cleaning companies, construction crews, landscapers, security firms, caterers, or any business whose people move between locations during the week.

If that's you, the question isn't just "how many hours did Maria work?" — it's "how many of Maria's hours went to the Downtown contract, and what did that contract actually cost me in labor?" Payroll platforms answer that question, but they typically lock job costing behind plans that cost $50–$115 per month. This tool answers it free, in your browser, in about two minutes.

How to use it

1. Add employees — names, plus hourly rates if you want pay and job-cost figures.
2. Add job sites — each location, client or project you want hours split by.
3. Enter shifts — one row per shift with date, times and unpaid break. Assign each shift to a site.
4. Set your overtime rules — the default is the US federal standard (1.5× over 40 hrs/week); daily OT and double time are available for states like California.
5. Read the results — hours and gross pay per employee, hours and allocated labor cost per site, updating live as you type.
6. Export — download the payroll-ready CSV or print a clean PDF summary.

How the calculations work

Overtime

Daily thresholds are applied first: any hours past the daily double-time threshold are counted at 2×, hours past the daily OT threshold at your OT multiplier. Remaining regular hours are then tested against the weekly threshold (default 40). This mirrors how most US payroll systems layer daily and weekly overtime. Overnight shifts that cross midnight are counted correctly.

Job-site labor cost

Each employee's gross pay — including their overtime premium — is allocated to the sites they worked in proportion to hours worked at each. Per-site costs therefore always sum exactly to total payroll, which keeps your job-costing spreadsheet honest.

Rounding

Optionally round each shift to the nearest 5, 6, or 15 minutes. Note that under US federal guidance, rounding must be neutral in practice — nearest-15-minutes rounding (the "7/8 rule") is the traditional standard.

Frequently asked questions

Is it really free? What's the catch?

Really free. No account, no email, no trial, no locked features. The site may show ads in future, like most free calculator sites — the tool itself stays free.

Where does my data go?

Nowhere. Entries are saved in your own browser's local storage so they survive a page refresh, but nothing is sent to any server. Your crew's hours and rates never leave your machine.

Can employees at different sites have different rates?

Each employee has one hourly rate in this version. If someone genuinely earns different rates at different sites, add them twice (e.g. "James — Warehouse" and "James — Events") with the applicable rates.

Does it handle overnight shifts?

Yes — if the out-time is earlier than the in-time, the shift is treated as crossing midnight (e.g. 21:00–05:30 counts as 8.5 hours before breaks).

Which overtime rules should I use?

The US federal default is 1.5× past 40 hours per week. Some states add daily rules — California uses daily OT past 8 hours and double time past 12. Other countries differ. Check your local rules; this calculator lets you set the thresholds either way.

Can I import this into my payroll software?

The CSV export opens directly in Excel or Google Sheets and contains the shift detail plus per-employee and per-site summaries — most payroll tools can import or accept a copy-paste of the employee summary block.